Deputy Manager - Accounts Payable

Job Summary:

The Accounts Payable Deputy Manager is responsible for overseeing the university’s accounts payable operations, ensuring timely and accurate processing of vendor invoices, staff reimbursements, and other payments. The role demands strong leadership, compliance with government financial regulations (including GST and TDS), and coordination with internal departments and external vendors.

Key Responsibilities:

• Oversee the full accounts payable cycle, including invoice entry, approvals, disbursements, and reconciliations.
• Supervise and mentor an AP team, Ensure timely processing and payment of vendor invoices, staff claims, and utility bills.
• Maintain accurate records of all transactions and ensure proper documentation.
• Reconcile accounts payable ledger and resolve discrepancies.
• Ensure compliance with university financial policies, procurement regulations, and Indian financial regulations including GST and TDS.
• Liaise with internal departments (e.g., Procurement and Academic Departments) to resolve discrepancies or delays.
• Prepare monthly AP reports, accruals, and assist with month-end and year-end closing activities.
• Support external audits and internal audits by providing necessary documentation and clarifications.
• Lead AP system upgrades or process automation initiatives in coordination with IT/ERP teams.
• Train and mentor junior staff in financial procedures and compliance.
• Liaise with vendors and service providers to maintain strong relationships and resolve payment issues.

Qualifications:

• Master’s degree in commerce, Accounting, or Finance (MBA, M.Com, CA Inter preferred).
• Additional certifications like Tally ERP, Microsoft Business Central, or GST Practitioner are a plus.

Experience:

• 10+ years of progressive experience in accounts payable, with at least 3 years in a supervisory/managerial role, preferably in an educational or public sector institution.
• Experience with Indian taxation and compliance (GST, TDS, etc.)

Skills:

• Proficiency in accounting software (Tally, Microsoft Business Central, Oracle).
• Strong understanding of Indian financial regulations and university finance norms.
• Excellent organizational and communication skills.
• Ability to manage a team and work under deadlines.
• Attention to detail and problem-solving ability.